HEALTH & SAFETY POLICY (V1.4)

Northern Commercial Cleaning Ltd

2 December 2025

Review Date: December 2026

1. General Statement of Policy

Northern Commercial Cleaning Ltd is committed to ensuring, so far as is reasonably practicable, the health, safety and welfare of:

All employees
Subcontractors working on our behalf
Clients, visitors, and members of the public affected by our work

We will comply with all relevant legislation, including the Health and Safety at Work etc. Act 1974 and associated regulations.

We will achieve this by:

Providing safe systems of work for cleaning activities
Carrying out suitable and sufficient risk assessments
Providing appropriate training, supervision, and information
Supplying and maintaining safe equipment and PPE
Consulting with employees on health and safety matters
Preventing accidents, work-related ill health, and incidents
Reviewing and improving our health and safety performance regularly

Signed: Richard Bland

R bland

Position: Director
Date: 02/12/2025

2. Organisation and Responsibilities

2.1 Director (Responsible Person)

The Director has overall responsibility for health and safety and will:

Ensure this policy is implemented and reviewed annually
Ensure risk assessments and safe systems of work are in place
Provide adequate resources for health and safety
Ensure compliance with legal duties
Investigate accidents and ensure corrective actions are taken

2.2 Employees and Contractors

All employees and contractors must:

Take reasonable care for their own health and safety and others
Follow company procedures, training, and risk assessments
Use equipment and PPE correctly
Report hazards, defects, accidents, and near misses immediately
Cooperate with management on health and safety matters

Failure to follow safety procedures may result in disciplinary action.

3. Arrangements for Health & Safety

3.1 Risk Assessments

We will carry out and regularly review risk assessments in line with the Management of Health and Safety at Work Regulations 1999.

These will cover:

General cleaning tasks
Use of chemicals (COSHH)
Manual handling
Equipment use
Lone working

Control measures will be communicated to all staff.

3.2 Hazardous Substances (COSHH)

We comply with the Control of Substances Hazardous to Health Regulations 2002.

All cleaning products are assessed before use
Safer alternatives are used where possible
COSHH information is available to staff
PPE is provided where required
Staff report any skin or breathing issues

3.3 Training

Employees will receive training appropriate to their role, including:

Induction training
Safe use of equipment
COSHH awareness
Manual handling
PPE use

Refresher training will be provided as needed.

3.4 Equipment (PUWER)

All equipment will comply with the Provision and Use of Work Equipment Regulations 1998.

Equipment will be suitable, maintained, and inspected
Staff will be trained before use
Faulty equipment must not be used and must be reported

3.5 Electrical Safety

We comply with the Electricity at Work Regulations 1989.

Visual checks are carried out before use
Formal inspections are conducted regularly
Portable Appliance Testing (PAT) is carried out where required
Defective equipment is removed from service immediately

3.6 Personal Protective Equipment (PPE)

In line with the Personal Protective Equipment at Work Regulations 1992:

PPE is provided based on risk assessment
Employees must wear PPE as instructed
PPE must be maintained and defects reported

3.7 Manual Handling

We comply with the Manual Handling Operations Regulations 1992.

Avoid manual handling where possible
Use mechanical aids when available
Provide training in safe lifting techniques

3.8 Accident Reporting

All accidents and near misses must be reported.

We will comply with the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR), including reporting:

Serious injuries
Over-7-day absences
Occupational diseases

3.9 First Aid

Basic first aid arrangements will be in place
First aid kits will be available
Staff will know how to report incidents and obtain assistance

3.10 Fire Safety

In accordance with the Regulatory Reform (Fire Safety) Order 2005:

Fire risks will be assessed
Staff will follow client site emergency procedures
Fire exits must be kept clear
No smoking policies must be followed

3.11 Lone Working

Where staff work alone:

Risks will be assessed
Communication arrangements will be in place
Emergency contact procedures will be established

3.12 Working at Height

Avoid working at height where possible
Only trained staff may use step equipment
Ladders or access equipment must be authorised and controlled

3.13 Public Safety

Work areas will be made safe using signage/barriers
Slip/trip hazards will be controlled
Cleaning will be scheduled to minimise risk to others

3.14 Welfare

We will ensure access to:

Toilets and washing facilities
Drinking water
Rest areas (where reasonably practicable via client sites)

3.15 Contractors

Contractors must provide risk assessments and insurance
Their work will be monitored where appropriate

4. Monitoring and Review

This policy will be:

Reviewed annually
Updated following significant changes or incidents